Take the first step towards designing your career with Stantec. We have an exciting opportunity for an HR Coordinator to join our team. The primary responsibility of this team is to support HR administration tasks, including employee record file management, professional qualification, and employment/income verifications, and responding to external and internal inquiries. Reporting to the Manager of HR Services, North America, this ideal candidate will have excellent organizational and time management skills, as well as the ability to communicate to employees at all levels within the organization to support a wide variety of administrative tasks while working in a highly computerized, fast-paced environment.
Join our collaborative HR Support team, located in Canada, India and United States and play an important role in supporting the administrative needs of our HR partners and employees across various time zones within the organization. This position offers a flexible, hybrid work schedule.
Your Key Responsibilities
• Operates HR Service Center technology, internal HR information systems, general team inboxes, effectively and efficiently to respond to requests pertaining to HR programs and procedures.
• Prepares and coordinates time sensitive employee record requests.
• Support verification of employment/income and professional qualifications for employees
• Maintain employee electronic files and respond to document requests as needed, including file maintenance, off site archiving, file retention, and acquisition file integration.
• Back up HR Invoice processing and Employee Referral Bonus payout processing
• Liaises with HR teams, Payroll, Benefits, and various third-party vendors on HR administration matters to ensure issue resolution occurs in a timely manner.
• Performs service delivery activities following pre-defined processes/procedures and achieves identified operational metrics in support of the delivery of the HR support and best practices
Your Capabilities and Credentials
• Experienced handling administration tasks; Human Resources experience is considered an asset.
• Strong professional customer service orientation
• Follows standard methods and procedures for completing work assignments that are primarily transactional.
• Proven strong interpersonal, organizational, time management, problem solving skills
• Strong verbal and written communication skills with a professional demeanor
• Ability to focus and meet tight, concurrent deadlines with a close attention to detail.
• Displays comfort and enjoys working with diverse individuals across all levels in a geographically dispersed organization
• Experience working in a team-oriented, collaborative environment.
• Ability to exercise confidentiality, discretion, and sound judgment
• Ability to learn and adapt to programs and processes quickly
• Strong Microsoft Office Suite skills; advanced Excel experience is considered an asset
• The ability to work autonomously and consistently meeting role objectives
