Executive Secretary

Job Description

Provides high-level administrative and general office duties of a sensitive or confidential nature. Typically reports to a very high-level principal who directs several major functions in a medium to large facility.

Position Responsibilities:

• communicate and/or coordinate the principal’s instructions and desires with various individuals and/or departments.
• Furnishes and obtains information from other principals or outside representatives.
• Receives and screens telephone calls, letters, and visitors, answering routine questions and obtaining and furnishing information.
• Schedules appointments and arranges meetings, conferences, and travel.
• Organizes and maintains principal’s correspondence and records, following up on pending matters with limited direction.
• Draft correspondence for the principal’s final approval.
• Prepares special reports, gathering, summarizing, and analyzing data.
• Organizes and prepares complex documents requiring the integration of multiple office technology and software applications.
• Prepare MOMs , and follow up with concerned department heads

Skills

Qualifications:

Bachelor’s Degree in Business Administration or Diploma in Office Management

Experience:

5 years’ experience for B.S Degree Holders or 10 years’ experience for Diploma Holders is desirable.

§ Effective Communications

§ Planning & Organising

§ Interpersonal Effectiveness

§ Data Gathering, Analysis & Reporting

§ Meeting Management

§ Using Office Software and Support Tools

§ Word Processing Software

§ Presentation Software

§ Spreadsheet Software

§ E-Mail Software

§ Web-based Facilities and Tools

§ Office Administration

§ Document Management

§ High Reporting Skills

Job Details

Preferred Candidate