Logistics Executive

UAEN Logistics Executive | Retail | Watsons | DFC

Overview of the role

To provide executive administrative support for Watson in a pro-active manner and with minimal supervision. The primary focus of this role is registering of all beauty products within the UAE & non-UAE regions with the ministry of health in each region by providing the correct paper work approved by the principle.

What you will do

• Work closely with Beauty merchandiser to obtain full list of ordered lines for each season
• Provide Watsons team a list of lines for which registration documentations are required on a seasonal basis
• Update & advise Watsons on various documentation requirement for each region
• Coordinate with Watsons’ registration team to ensure all documentation is dispatched to all regions well in advance of the season/range launch Completion of work within the timelines and agreed quality standards
• Follow up with stores in each region monthly if documentations have been received from Watsons on a line level basis
• Register all lines within the UAE by following the online system of the Ministry of Health
• Gather samples from warehouse/stores & submit to Ministry of Health for approval
• Continuous follow up & tracking of line level registration in UAE with the Ministry of health
• Follow up with each of the regions on their individual registration status on a line level basis Completion of work within the timelines
• Once stock has arrived, work with warehouse team to derive batch codes on each & every item to obtain Certificate of Analysis
• Coordinate with Watsons to obtain the Certificate of Analysis documents for all lines with correct information
• Certificate of Analysis to be distributed to all regions that require same for shipment processing
• Give list of lines to translator/agency for Arabic translation
• Coordinate with translator/agency to get all lines translated to Arabic in a timely manner
• Maintain tracker to monitor live level translation done & time incurred
• Update & follow up with warehouse to ensure Arabic sticker are printed for all shipments where required
• Ensure all registration documents are in order for processing each & every shipment to each region
• Ensure no shipments are held up due to registration issues
• Maintain & manage clear communication & tracking documents for all region registration process
• Weekly update on registration for all regions to be communicated to the management
• Oversee work of the other registration specialist & translator & ensure all work is being completed accurately & in a timely manner.
• Train the other registration specialist in all matters pertaining to product registration
• Establish & streamline the registration process within the business so that the flow of data & tasks between each location is seamless (Watsons, stores, warehouse)

Skills

Required Skills to be successful

• Able to handle Complexity
• Excellent Planning and Organizing Skills
• Attention to Detail
• Highly Numerate
• Good Communicator
• Optimistic Attitude

What equips you for the role

• Bachelor's degree
• Minimum 2 Years’ Experience in Planning

Job Details